Process
The following process is being followed to conduct the Facility Study and formulate the Strategic & Facility Master Plan.
1. Steering Committee Formation
Steering Committee helps facilitate the development and implementation of the Strategic & Facility Master Plan. The Committee represents a broad cross-section of school and non-school members of the community. The Committee will meet approximately six times throughout the process.
2. School Board / Administration Work Sessions
Three School Board worksessions are planned. The first worksession focused on the overall process for developing the facility master plan. This included a discussion regarding the formation of a steering committee, data to be collected, community involvement through community dialogues, along with responsibilities and timelines.
The second worksession is planned mid-way through the process to provide an update and an opportunity for further board input. The third worksession will be toward the end of the process to discuss the plan and recommendations.
3. Facility Assessments / Database Development
Greer Stafford/SJCF, Inc. is developing, gathering, reviewing, and summarizing data: facility assessments, building information, enrollment projections, and capacity information. DeJONG has developed a “background report” which summarizes the data and this “background report” will be used in working with the community. The database will contain the following data sets:
- Enrollment Projections based on historical enrollment, live birth patterns, and housing
- Capacity/Utilization
- Financial Information
- Previous Studies
- Facility Data
4. Community Dialogue #1
The primary focus of the first dialogue will be to establish the educational framework for developing options. This dialogue will address school size, programmatic focus, along with other academic and facility topics, which will be important in developing options and the final plan. Participants will respond to a series of academic and facility questions individually and in small groups. Three Dialogues will be held in Kirtland, Newcomb, and Shiprock.
Project Web Site - A project web site where community members can access information regarding the project is being established. The surveys/questionnaires used in the community dialogues will also be available on-line. Persons will be able to access information and complete questionnaires to gain greater community input.
5. Facility Options
Based on the data collected and the input from the community dialogue, facility condition, and other factors, facility options will be developed. These options may identify which buildings to keep, modernize, replace, or other actions appropriate for the Central Consolidated School District #22. Greer Stafford/SJCF, Inc. and DeJONG will jointly facilitate a worksession in the District and formulate an “options packet” which describes the options. The options will include possible building configurations, potential projects, and approximate costs.
6. Community Dialogue #2
The second series of community dialogues are proposed to share the facility options with the community. During this session, participants rate/rank each of the options and, once again in a small group format, develop a collective response as to the preferred option. At the conclusion of the dialogue, results are posted on wall charts and all questionnaires are collected and tallied. Three Dialogues will be held in Kirtland, Newcomb, and Shiprock.
7. Final Report and School Board Presentation
The facility master plan will outline actions for each of the District’s facilities. The actions will be presented in tiers showing which facilities should be addressed first and then the subsequent order of remaining facilities. Approximate cost of renovations, additions, replacements, new construction, and other actions will be shown for each facility.